EXHIBIT STANDARDS

Show Management, including the OTA, shall have the right to prohibit any exhibit or part of an exhibit that in its opinion is not suitable for, or does not keep with the character or purpose of, the exhibition. Extending into another vendor’s space and the fastening of materials to booth drapery, or to building walls, ceilings, floors, carpeting or columns, is expressly prohibited*.

 

ASSIGNMENT OF SPACE

Space is assigned to each applicant on a first-come, first-serve basis, and is not done until payment is received. Confirmations, with booth numbers, will be sent at least two weeks prior to the show.

 

TRADESHOW HOURS

Trade Show exhibitors must abide by Trade Show hours. Exhibits must be maintained by at least one company representative at all times. Dismantling is not permitted until the exhibit hall closes at 12 p.m. on Friday, Jan. 27, 2017*.

 

HOSPITALITY ROOMS

There shall be no exhibitor entertainment, meetings and/or other activities aimed at general attendees during exhibit hours or during conference sessions*.

 

SAFETY

All materials must conform to the requirements of the building and inspection authorities having local jurisdiction. Most notably, all decorative materials must be nonflammable, and display vehicles must have fuel tanks drained, batteries disconnected and fuel filler openings must be locked or taped shut*.

 

DOOR PRIZES

A portion of the vendor registration fee is used by the OTA to purchase door prizes which are awarded by random drawings during the General Sessions on Thursday and Saturday. We are aware that some vendors choose to hold drawings for prizes at their booths. Ohio’s Ethics Laws place restrictions on this practice. Prizes should not be so valuable that they could be considered a substantial and improper influence on the public official who wins the prize.* Prizes with a value of $40-50 are likely to be considered below the threshold where an issue could be created. More valuable prizes could be awarded if the recipient of the prize is the township itself and not the public official personally. These prizes would need to be suitable for use by the township (e.g., a desk chair, business software or a technology device such as a tablet) and not designed for personal use (e.g., an expensive golf club or sporting event tickets). If you have questions, visit the Ohio Ethics Commission website at www.ethics.ohio.gov.

 

*Not following this rule may result in future penalties affecting booth location and the ability to exhibit.

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