Public Relations and Events Coordinator

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Position: Public Relations and Events Coordinator


The OTA Public Relations & Events Coordinator assists in implementing the OTA communications strategy in collaboration with the Director of Communications and executing OTA events in collaboration with the Director of Education & Events. In a supporting role for these two positions, this role consists primarily of working with OTA members and affiliates, producing publications, planning and attending events, and maintaining a presence for the OTA in social media and on its website. The OTA Public Relations & Events Coordinator will work with the Executive Director and other staff as appropriate in carrying out the following duties:

Social Media

  • Manage all OTA social media accounts, in coordination with the OTA Director of Communications.
    • Create content based on matters of interest to townships officials, residents, and other interested parties.
  • Utilize social media analytics tools to boost OTA event attendance, make the most of OTA website content, and more.

Publications

  • Grassroots Clippings newsletter
    • Create the monthly newsletter with the assistance of the Director of Communications.
    • Serve as primary designer, content creator, and text editor for the newsletter.
    • Solicit from other OTA staff or personally write content for the newsletter.
  • Ohio Township News magazine
    • Write guest articles and OTA content as agreed upon by the Executive Director and the Director of Communications.
    • Manage all aspects of magazine advertising.
  • Track and compile ongoing magazine advertisers, including contracts
  • Build and maintain relationships with advertisers, including design firms used by advertisers
  • Assist the Director of Communications in designing, editing, and formatting other OTA publications.

Website

  • Responsible for OTA website upkeep including an online advertising program, library of documents for townships, and other relevant materials.
  • Maintain overall website content and design and edit/supervise all website content created by other OTA staff.
  • Monitor and analyze website structure, making changes to static pages and menus as appropriate; sustain knowledge and understanding of basic website set-up, design, page linking, and file maintenance.
  • Monitor SEO for new and existing website content/pages.

Events

  • Winter Conference
    • Assist the Director of Communications in editing as needed for conference related materials
    • Create and manage the OTA Conference App.
    • Create, manage, and execute sponsorship agreements.
    • Assist the Education and Events Director with the planning and execution of the Trade Show including:
      • Correspondence with vendors
      • Serve as onsite coordinator for trade show vendor
  • Assist the Director of Education and Events with additional planning and event execution, as needed.

Miscellaneous Responsibilities

  • In coordination with OTA staff, develop and execute OTA email marketing plans for various OTA events.
  • Maintain email distribution lists for members and outside vendors.
  • Attend and assist in preparing for board meetings, as needed.
  • Promote the organization in a positive and professional manner at all times.
  • Perform additional responsibilities and performs special projects as directed.

Qualifications for this position:

  • Bachelor’s degree is required
  • 1-3 years of previous event or public relations experience, preferred
  • Excellent writing, editing, and proofreading skills
  • Proficiency in project management and ability to drive projects to completion; strong organizational and time management skills.
  • Customer service oriented with a professional and positive attitude
  • Prior experience with Adobe Creative Cloud, Constant Contact, and database programs a plus
  • Ability to build and maintain professional relationships with members and vendors
  • Highly resourceful team player with demonstrate ability to think innovatively and achieve high- performance goals and meet deadlines in a fast-paced environment
  • Proven experience working in a professional office environment

Benefits

  • Insurance includes health, dental, vision, life, and disability
  • Flex time
  • Accrue up to 15 sick days a year; honor all government holidays
  • Two weeks of vacation upon hiring

Send letter of interest and resume to:

OHIO TOWNSHIP ASSOCIATION

6500 Taylor Road, Suite A

Blacklick, OH 43004

Fax: 614-863-9751 Email: bailey@ohiotownships.org