2024 OTA Trade Show Rules & Regulations

EXHIBIT AREA RULES AND REGULATIONS

(Revised for 2024 Trade Show)

Exhibit Standards

Show management, including the OTA, shall have the right to prohibit any exhibit or part of an exhibit that in its opinion is not suitable for, or does not keep with the character or purpose of, the exhibition. Extending into another vendor’s space and the fastening of materials to booth drapery, or to building walls, ceilings, floors, carpeting or columns, is expressly prohibited.

For GCCC's rules and regulations, click here.

Assignment of Space

Space is reserved for each exhibitor on a first-come, first-served basis and is not finalized until payment, a “hold harmless” agreement, and a Certificate of Liability Insurance have been received by the OTA. Confirmations with assigned booth numbers will be sent at least two weeks prior to the show to the contact name and email listed on the registration. 

Use of OTA Logo

Any use of the OTA logo on marketing material not provided by the OTA office must receive express approval from the OTA Executive Director office prior to distribution. 

Trade Show Hours

Trade show exhibitors must abide by trade show hours. Exhibits must be manned by at least one company representative at all times. Dismantling is not permitted until the exhibit hall closes at 12 p.m. on Friday, February 9.

Hospitality Rooms

Exhibitor entertainment, meetings, or other activities aimed at general attendees during conference hours
are prohibited. This includes hospitality rooms and other outside events.

Safety

All materials must conform to the requirements of the building and inspection authorities having local jurisdiction. Most notably, all decorative materials must be nonflammable, and display vehicles must have fuel tanks drained, batteries disconnected, and fuel filler openings must be locked or taped shut.

Outside Photography/Videography

No vendor is permitted to hire an outside photographer or videographer to photograph or record the OTA Conference and trade show.

Door Prizes

A portion of the vendor registration fee is used by the OTA to purchase door prizes which are awarded by random drawings throughout the week. We are aware that some vendors choose to hold drawings for prizes at their booths. Ohio’s Ethics Laws place restrictions on this practice. Prizes should not be so valuable that they could be considered substantial and thus place improper influence on the public official who may win the prize. Prizes with a value of $40-50 are likely to be considered below the threshold where an issue could be created. More valuable prizes could be awarded if the recipient of the prize is the township itself and not the public official personally. These prizes would need to be suitable for use by the township (e.g., a desk chair, business software, or a technology device such as a tablet) and not designed for personal use (e.g., an expensive golf club or sporting event tickets). If you have questions, visit the Ohio Ethics Commission's website. For more information, contact Michael Zaky at zaky@ohiotownships.org or 614-863-0045.