CARES Act & COVID-19 for Townships (Township Resource Links)

The OTA's COVID-19 resource hub, formerly titled "Township Resource Links." 

OVERVIEW

ON THIS PAGE
Upcoming Webinars
Past Webinars & Resources
CARES Act Funds
Important Documents
Sample Policies
U.S. Treasury Guidance on CARES Act Funding
Past COVID-19 Emails

The OTA encourages townships to accept CARES Act funds, as townships may face future expenses and/or federal guidelines may change on the use of these funds. In mid-September, the OTA compiled and mailed a packet of information about the CARES Act to township fiscal officers. That packet included an overview of the CARES Act; examples of eligible uses from across the state; step-by-step guidance on receiving the funds; information on subgranting funding; information on audit procedures; and more. Access that packet here

 While OTA information should not be construed as legal counsel, the OTA's hope is that this packet is valuable and serves as a one-stop-shop for township's CARES Act questions. As always, townships are encouraged to work with their legal counsel for questions and interpretations of legal requirements. 

Additionally, the OTA worked with Baker, Dublikar, Beck, Wiley & Mathews (attorneys at law) to compile Q&As that were submitted for our CARES Act Uses webinar into one very thorough document. Access that invaluable resource here

Topics covered by the Q&A document are:

  • Cleaning/Sanitization
  • Payroll/Personnel
  • Facilities
  • Subgranting
  • Safety Services
  • Miscellaneous
  • CARES Act Logistics & Requirements

UPCOMING WEBINARS

More info coming soon! 


PAST COVID-19 WEBINARS & RESOURCES

Auditing of CARES Act Funds - Ohio Auditor of State's Office

The Ohio Township Association, Ohio Municipal League, Ohio Mayors Alliance, and County Commissioners Association of Ohio invited participants to join Ohio Auditor of State Keith Faber’s office in discussing the processes and procedures of auditing CARES Act funds. This webinar addressed audit requirements under the CARES Act, accounting procedures, a review of how funds will be audited, and information on best practices and additional resources. View this webinar here, and view this webinar's slides here.  

FOLLOW-UP QUESTIONS FOR AUDITING WEBINAR, answered by the Auditor of State's Office and OBM. 

Subgranting of CARES Act Funding 

The Ohio Township Association, Ohio Municipal League, Ohio Mayors Alliance, and County Commissioners Association of Ohio invited participants to join the Ohio Office of Budget and Management (OBM) to discuss the processes and procedures of subgranting CARES Act funds to other entities. This webinar covered requirements under the CARES Act, how to establish a subgrant, innovative uses of CARES Act funds with other entities, and best practices for local governments looking to share resources or partner with other entities to deliver programs with CARES Act dollars. View this webinar here, and view this webinar's slides here

FOLLOW-UP QUESTIONS FOR SUBGRANTING WEBINAR, answered by OBM. 

CARES Act Uses 

As a township official, you may be wondering what expenses are eligible under the CARES Act and how this money can benefit your community. On September 18, Greg Beck, attorney with Baker, Dublikar, Beck, Wiley & Mathews, provided an overview of eligible uses and answered your questions, all via webinar. View this webinar here, and view this webinar's slides here.

Additionally, the law firm worked with the OTA to create a Q&A document with regard to CARES Act fund uses. Please click here to view this invaluable resource.The questions are split into subjects and cover the following:

  • Cleaning/Sanitization
  • Payroll/Personnel
  • Facilities
  • Subgranting
  • Safety Services
  • Miscellaneous
  • CARES Act Logistics & Requirements

CARES Act Funds

The OTA encourages townships to accept CARES Act funds, as townships may face future expenses and/or

federal guidelines may change on the use of these funds. The steps are sum

marized below, and more detailed information can be found in the PDFs below dated July 16 and July 30.

STEP 1: Pass a Resolution

HB 481 requires each township to adopt a resolution affirming that funds received may be expended only to cover costs consistent with the requirements of section 5001 of the "Coronavirus Aid, Relief, and Economic Security Act," as described in 42 U.S.C. 601(d), and any applicable regulations. The resolution shall be filed with the county auditor and sent to OBM. Once your county auditor receives your resolution, funds should be transferred to your township. Don't forget to create a separate account named the Local Coronavirus Relief Fund, as CARES Act funding cannot be commingled with other funds. The OTA has worked with OBM on a sample resolution that a township may pass. You may access it here.

STEP 2: Register with OBM

You will need a DUNS number to do so. Click here to fill out the registration form, and here to obtain a DUNS number.

STEP 3: Be Mindful of Deadlines

  • November 20: All unencumbered CARES Act funds must be returned to the county for redistribution. The county auditor will redistribute funding to jurisdictions that have exhausted their allocation by November 25.
  • December 30: Spending deadline for all CARES Act funds – goods and services must be received by this date. All unspent funding must be returned to the state through OBM, and OBM must return unexpended funding to the federal government.
  • February 1: Final deadline to reconcile accounts and close-out all activity with this funding. More information on reporting has been provided by OBM and should be conducted through the portal you established in Step 2.

Important Documents


Sample Policies

(pulled from the June 1 COVID-19 update email; see that PDF at the bottom of this page for more info)


U.S. Treasury Guidance on CARES Act Funding


Click here to view Treasury Guidance on CARES Act funding. This document has been updated several times, so please check their website frequently for the latest information.

The Office of Budget and Management hosted an informational webinar on the CARES Act on July 22. The webinar provided an update on recent US Treasury guidance and discussed examples of eligible uses of funds. If you missed it, you may review the recording here.


Past OTA COVID-19 Emails

The OTA's informational coronavirus emails are listed below. The emails contain sample policies, legislative updates and more related to COVID-19 and its impact on Ohio's townships.

OTA