Assistant Fiscal Officer - Jackson Township, Franklin County

Jackson Township serves more than 48,000 residents in southwest Franklin County, including the Grove City and Urbancrest areas. The Township operates a full-time fire division, a road department, and township administration on an annual budget of about $30 million, and manages a multi-million-dollar banking and investment portfolio. The Fiscal Office keeps the Township's money and financial records for all of these operations under Ohio law.

About the Position

The Assistant Fiscal Officer is the second professional in the Fiscal Office and the Fiscal Officer's principal deputy. The position is appointed by the Fiscal Officer under ORC 507.021, serves at the Fiscal Officer's pleasure, and may be assigned any duty of the office. The Assistant works alongside the Township's Payroll Coordinator and acts as a second set of eyes on every dollar the Township receives, commits, and spends.

The right person values accuracy, understands that public money carries public accountability, and wants to help build a fiscal office that others look to as a model.

What You Will Do

Receipts and deposits

• Receive, receipt, and deposit Township money within the time required by ORC 9.38, and post all receipts to the correct fund and revenue account in the Uniform Accounting Network (UAN).

Purchasing and payables

• Prepare purchase orders and blanket certificates and confirm that funds are appropriated and available before any obligation is made (ORC 5705.41(D)).

• Process accounts payable: match invoices to purchase orders and receiving documents, prepare warrants and electronic payments for Board approval, and maintain vendor records, W-9s, and 1099 reporting.

Payroll review

• Review each payroll prepared by the Payroll Coordinator before release: verify it against appropriations and Board-approved pay rates, check retirement (OPERS and OP&F) and tax withholdings, and confirm deposits and filings are made on time.

• Serve as the trained backup for payroll processing so the Township is never dependent on a single person.

Reconciliation and cards

• Reconcile every bank and investment account to the UAN books each month, and find and correct differences promptly.

• Reconcile Township credit card statements, review cardholder expense reports and receipts, and follow up on missing documentation under the Township Credit Card Policy.

Budget, reporting, and records

• Help prepare the annual budget, appropriation resolutions, and amended certificates of estimated resources (ORC Chapter 5705), and keep budget-to-actual reports current for the Board of Trustees.

• Help prepare the Annual Financial Report filed with the Auditor of State (ORC 117.38) and assemble records requested during audits.

• Maintain financial records in line with the Township's records retention schedule and Ohio public records law (ORC 149.43).

• Attend Board of Trustees meetings as assigned and act for the Fiscal Officer on routine matters in the Fiscal Officer's absence.

What You Bring

Required

• An associate or bachelor's degree in accounting, finance, or business, or equivalent work experience.

• At least three years of accounting, bookkeeping, payroll, or finance experience.

• Strong Microsoft Excel skills, including lookups, pivot tables, and reconciliation workbooks.

• Careful attention to detail and the ability to trace and correct errors across systems.

• Sound judgment with confidential information, and a record that allows the Township to bond you at standard rates

Preferred

• Experience with UAN or with Ohio township, village, or other local government finance.

• Knowledge of fund accounting, the Ohio budget process under ORC Chapter 5705, and Auditor of State audits.

• Payroll experience, including OPERS and/or OP&F reporting.

• A CPA, CGFM, CPM, or similar credential. Completion of Auditor of State local government training is a plus.

Pay and Benefits

• Starting pay of $85,000 to $90,000 per year, based on qualifications.

• Ohio Public Employees Retirement System (OPERS) membership. The Township contributes 14% of pay and the employee contributes 10%.

• Township-provided health insurance.

• Paid leave and vacation.

• A stable Monday-through-Friday schedule, with paid training and professional development, including Auditor of State and Ohio Township Association programs.

Conditions of Employment

• The Township must obtain a surety bond for the appointee, in the amount required for the Fiscal Officer, before the appointee begins work (ORC 507.021).

• Successful completion of a criminal background check and a pre-employment drug screen.

• The position serves at the pleasure of the Fiscal Officer under ORC 507.021.

• Application materials are public records under ORC 149.43 and may be released on request.

Jackson Township is an Equal Opportunity Employer. The Township does not discriminate on the basis of race, color, religion, sex, national origin, age, disability, military status, genetic information, or any other status protected by federal or Ohio law.