SAM.gov Numbers Need Renewed

SAM.gov Numbers Need Renewed 
Don't get scammed!

All townships that received American Rescue Plan Act (ARPA) funds, or other federal grant awards, must register in SAM.gov. Additionally, SAM registrations require annual renewal to maintain an active status. There is NO FEE to register or renew your SAM.gov registration.

The System for Award Management (SAM) is an official website of the U.S. government. There is no cost to use SAM. You can use this site for FREE to:

• Register to do business with the U.S. government
• Update or renew your entity registration
• Check status of an entity registration
• Search for entity registration and exclusion records

Official communications from SAM.gov will consistently originate from a .gov email domain. Be wary of unsolicited emails or phone calls that claim to be from SAM.gov or offer renewal services for a fee, particularly those employing scare tactics or promising expedited processing. If you get an email, text, or phone call from a company asking you to pay money to complete or renew your SAM.gov registration, be cautious. These messages are not from the Federal Government. Again, it is FREE TO REGISTER AND RENEW in SAM.gov for any entity.

Renewing Your Registration

It is advisable to initiate the renewal process between 60 to 90 days before the current registration expires. This proactive approach provides ample time to review and update all necessary information, minimizing the risk of errors. Timely renewal is important because an expired SAM registration can lead to significant consequences. Entities with inactive registrations become ineligible to apply for grants. Furthermore, an expired registration can result in the suspension of payments for existing federal grants, potentially disrupting operations and cash flow.

Information and Preparations

Before initiating the SAM renewal process, gather all necessary information and documents. Ensure you have your SAM.gov login credentials, managed through Login.gov, and that the Login.gov email matches your SAM.gov profile. Reviewing existing registration details beforehand helps identify any information requiring updates. Several key data points require verification or modification:

• The legal business name and physical address must precisely match official records, including those with the IRS.
• The Unique Entity Identifier (UEI) must be active and current.
• The Taxpayer Identification Number (TIN), along with the taxpayer name, must exactly align with IRS records to prevent processing delays.
• Accurate bank account information for Electronic Funds Transfer (EFT), including routing and account numbers, is important for receiving federal payments.
• Details concerning the entity’s organizational structure, classification type, and operational aspects also need review.
• All points of contact (POCs) must have current and accessible contact information.

For more information on documents that are acceptable for registration/renewal, click here. Also, click here for a State and Local Help Guide.

Step-by-Step Guide to Renewing Your SAM Registration

To renew your SAM registration, begin by logging into your SAM.gov account using your Login.gov credentials. Once logged in, navigate to the “Register/Update Entity” section, typically found on the “My SAM” page or entity dashboard, and select the specific registration for renewal.

Proceed to review and update the “Core Data” section, which includes fundamental business information. Carefully verify all pre-populated details and make any necessary corrections using the information you prepared. Continue to the “Assertions” section, confirming statements about your entity’s capabilities and status.

Next, address the “Representations and Certifications” section, reviewing and updating these to ensure ongoing compliance with federal regulations. After thoroughly reviewing all sections for accuracy and completeness, submit your renewal application. A final review before submission is important, as errors can lead to significant processing delays.

Confirming Your Renewal and Next Steps

Upon submitting your SAM registration renewal, you will receive a confirmation email from SAM.gov. The processing time for renewals can vary, generally taking 7 to 10 business days for standard processing, though complex cases may extend to several weeks. To monitor your renewal’s progress, you can log into your SAM.gov account and navigate to the “Entity Registrations” section or utilize the “Check Entity Status” tool. Once successfully processed, your registration status will display as “Active,” remaining valid for one year from the date of submission.