Deputy Fiscal Officer - Olmsted Township, Cuyahoga County

Deputy Fiscal Officer
Olmsted Township, Cuyahoga County

Office/Division: Fiscal
Full-Time/Part-Time: Part-Time
Reports To: Fiscal Officer
Employment Status: Unclassified
FLSA Status: Exempt
Hours of Work: 20-25
Bargaining Unit Status: Excluded

HOW TO APPLY: Cover letters and resumes should be submitted to gyelenosky@olmstedtownship.org. 

JOB RESPONSIBILITIES:
In addition to the following, performs other related duties as required.

• Pursuant to Ohio Revised Code Section 507.021, assists the Township Fiscal Officer in the administration of all fiscal operations of the Township.
• Performs delegated statutory and administrative duties under the direction of the Township Fiscal Officer.
• Supports accounting, payroll, accounts payable, human resources administration, records management, audit preparation, and related financial functions.
• Ensures compliance with applicable provisions of Ohio Revised Code Section 507.04 and other applicable federal and state laws.

QUALIFICATIONS:

• Bachelor’s degree in accounting, Finance, Public Administration, Business Administration, or related field preferred.
• Five to seven years of progressively responsible experience in governmental accounting, payroll administration, or public sector finance.
• Any equivalent combination of education, training, and experience necessary to perform the essential functions of the position.
• High School Diploma or GED required.
• Candidate must pass background check.

LICENSURE OR CERTIFICATION REQUIREMENTS:

• Must maintain eligibility to access the Ohio Uniform Accounting Network system.
• Must possess a valid State of Ohio motor vehicle operator’s license and maintain insurability under the Township’s vehicle insurance policy.

Preferred certifications:

• Certified Public Finance Officer.
• Governmental Accounting certification.
• Equivalent public sector financial credential.

ESSENTIAL FUNCTIONS OF THE POSITION:

Financial Administration

• Assists with the preparation and processing of purchase orders, including regular, then-and-now, and blanket purchase orders.
• Reviews invoices for proper authorization and fund availability.
• Prepares requisitions.
• Assists with warrant preparation.
• Prepares and records bank deposits.
• Reconciles monthly bank statements and credit card transactions.
• Tracks vendor payments and contract expirations.
• Assists with waste removal assessments and related County filings.
• Supports short- and long-range financial planning efforts, including development of 3–5 year revenue and expenditure projections.

Payroll and Benefit Administration

• Reviews employee timesheets for completeness and accuracy.
• Tracks leave accruals including vacation, sick, overtime, and compensatory time.
• Assists with payroll processing and related tax reporting.
• Prepares quarterly and annual local income tax filings.
• Maintains benefit eligibility records including OPERS and Ohio Police & Fire Pension Fund enrollment.
• Assists with annual payroll documentation and reporting.

Budget and Audit Support

• Assists with annual departmental budget preparation and ongoing budget monitoring.
• Prepares financial reports and variance analyses.
• Develops and maintains multi-year financial forecasts.
• Develops and maintains multi-year financial forecasts (3–5 year projections).
• Assists with capital planning and fund balance analysis.
• Supports audit preparation and document production.
• Communicates with auditors under the direction of the Fiscal Officer.

Records and Board Support

• Assists with preparation and maintenance of accurate records of Board of Township Trustees meetings.
• Prepares meeting agendas and packets as directed.
• Prepares resolutions and financial reports.
• Maintains official records in compliance with public records laws.
• Assists with public records requests.

Administrative and Communication Support

• Maintains Township calendar.
• Updates administrative website pages.
• Posts meeting notices and approved minutes.
• Assists with community communications as directed.
• Supports event coordination as assigned.

Human Resources and Personnel Records

• Maintains personnel files and employment records.
• Tracks new hires, promotions, transfers, and separations.
• Maintains Bureau of Workers Compensation documentation including First Report of Injury filings.
• Assists with implementation of personnel policies as directed by the Fiscal Officer.

OTHER DUTIES AND RESPONSIBILITIES:

• Perform other related duties as assigned by the Fiscal Officer.

MINIMUM ACCEPTABLE CHARACTERISTICS:

Knowledge of:

• Governmental accounting principles.
• Public sector budgeting.
• Payroll practices and procedures.
• Records management.
• Human resources administration.
• Public records laws.
• Township policies and procedures.
• Uniform Accounting Network system.
• Workplace safety practices.
• English grammar and spelling.
• Office practices and procedures.
• Basic auditing principles.

Skill in:

• Computer operation.
• Financial software systems.
• Spreadsheet and word processing software.
• Use of modern office equipment.
• Accurate data entry.
• Mathematical computation including addition, subtraction, multiplication, division, percentages, and reconciliations.

Ability to:

• Interpret and apply laws, rules, and regulations.
• Maintain confidentiality.
• Exercise independent judgment and discretion.
• Define problems, collect data, and draw valid conclusions.
• Prepare reports and correspondence.
• Communicate effectively.
• Maintain accurate financial records.
• Respond to inquiries from officials and the public.
• Manage multiple tasks.
• Develop effective working relationships.
• Resolve routine complaints.
• Handle sensitive information appropriately.

POSITIONS SUPERVISED: None.

EQUIPMENT OPERATED:

• Calculator.
• Computer.
• Uniform Accounting Network system.
• Financial software.
• Mobile phone.
• Copier.
• Scanner.
• Fax machine.
• Telephone.
• Other standard modern business office equipment.

WORKING CONDITIONS:

• Primarily sedentary office environment.
• May be required to lift files and materials up to twenty five pounds, bend, stoop, or reach.
• Work requires attention to detail and extended periods of computer use.